Hot desking is a concept that has grown in popularity over the past few years and is increasingly becoming a popular practice in many workplaces. For those not familiar with the term, ‘hot desking’ basically refers to a system that allows employees to move freely throughout the office in terms of desk use: employees don’t have a set desk and will use desks available when they start their shift.

So, what are the perceived benefits of such an approach in the workplace?


Financial Savings

Hot desking offers a similar working environment to co-working spaces with the concept providing savings on office furniture and floorspace. For example, some of your employees may work part time or work from home at times, so having an empty desk exclusive to them can be dead ‘real estate’ for large periods of the working week. However, adopting hot desking means that you can buy the amount of furniture you actually need to accommodate the number of staff versus accommodating individuals with personal desks and thus cutting unnecessary expenditure. Research has shown that some business have downsized their office space when hot desking has been introduced due to dispensing with unoccupied workstations.

Better interaction and collaboration potential

One crucial element to running a successful business is that your employees have a great connection with their co workers and peers with companies often spending significant amounts of time and money on team building activities. However, the introduction of hot desking can be equally, if not more, beneficial to bonding and interaction between staff.

Hot desking allows you to work with different people working on different things every single day and allows workers to have a wider connection to the people that work with them in the office. It can also be useful for collaborative working, allowing workers from different departments and with different specialisms to come together to create ideas and work on projects in a more inspired and varied unit.

The concept is completely flexible

One key benefit with hot desking is the flexibility it offers at both ends of the spectrum: if you have a particular team that are lacking creativity and working in a more isolated role, you can mix it up for them by introducing hot desking. Conversely, if there are particular members of the team who really don’t benefit or enjoy hot desking, you can accommodate them accordingly so that they feel comfortable, but continue to hot desk in other areas.

Keeping remote workers connected

Remote workers should be treated as equally as those who work in the office full time. Hot desking encourages remote workers to feel like they’re not treading on the toes of office workers when they occasionally come in to work with the in house team. Their absence also allows space for meetings and more options for use of space.

Overall, hot desking is a great way to promote creativity and social culture in your workplace and can not only have a great effect on employees wellbeing but also save your office money on used office furniture.